7 reasons why every real estate office should have a key tracking system

Have you ever cancelled a whole days’ worth of inspections when the keys were just in the wrong hook? Have you been stressed when trying to find keys for landlords or vendors when they visit the office? Imagine that “Oh no” feeling when your tenants are moving in, and you can’t find the tenant’s set of keys.

Introducing KeyWhere, a smart way to manage your keys.

KeyWhere is IRE’s innovative solution to help property managers keep their keys under control. It allows property managers to keep a record of the tenant or tradie who has access to each property, and to set controls on which keys are missing or located at the wrong places. The basics are simple enough, but there are several useful features that can make your key tracking a lot more efficient.

Identify missing keys quickly

KeyWhere lets you quickly identify missing or misplaced keys. It also gives you a full list of who has which key and who is due for another set.

If you have multiple offices, our system works across all locations, so you have a single source of truth for all your keys, no matter where they are stored.

With an extra-loud alarm sound and LED lights, you can identify the missing keys and the keys have been incorrectly removed quickly.

Inspection runs made easier

Make your next property inspection run a breeze. Instead of having to fumble around for your keys, use KeyWhere to help you identify all the keys you need for your next property inspections. The LED Key Ring shines a bright LED light directly onto your keys, so you can easily find them.

Reserve the keys you need

Do you ever get frustrated when you’re organising an inspection, attempting to reserve keys and have to call multiple people to find out when the key will be available? KeyWhere allows you to reserve keys you need ahead of time, so you always have access to the right one when you need it. You can specify what you want on the software and KeyWhere will hold the keys for you. Booking your keys online is fast, easy, and can save you time by making key pickups easier. Our software allows you to see which panels have the keys you need, what time slots are available to reserve, and how far in advance they are available.

The ability to reserve a key is a great feature to ensure you aren’t loaning out keys that are needed at a specific time. This ensures you always have the keys available for the right people at the right time.

Reserving a key is easy! Use your Key List and click the “Reserve” button. Confirm the address, set the reservation dates, the recipient and any reminders required. Never be short of the keys you need, when you need them.

Real-time reconciliation

Tracking keys can be a pain to do every day. KeyWhere’s real-time reconciliation function frees you from the time and labour-intensive nightmare of manual reconciliation. It provides instantaneous location of any key at any time by logging its last known location. This way, if you’re searching for a key, you know where it was last 24/7. It allows employees to keep track of keys in real-time and helps to streamline operations big and small.

Additionally, you will know instantly what is going on with your keys, by having access to an up-to-the-minute running feed of key activity no matter where you are in the world. There’s no delay for agents or admin either, because all events are automatically posted in real-time. This means that users can log into their account during off hours and get key information almost immediately after it has occurred giving your business a competitive edge.

No more frustration with overdue keys

The KeyWhere key tracking system prevents you from wasting time chasing down overdue keys. The system sends automatic reminders to tradies or employees who do not return keys until the keys have been safely returned. It’s all about peace of mind.

Check-in instantly

The KeyWhere key tracking system is so simple. Just tap the tag and the lights will tell you where the keys go. The key tracking feature gives you a centralized view of who has which keys, and when they’re due back. The hooks can also set reminders to keep track of where their keys are.

Data protection

KeyWhere’s key tracking feature turns paperwork into a secure job-tracking system. KeyWhere as a part of InspectRealEstate, is a ISO27001 certified company. It undertakes regular security audits to maintain this level of certification. No one can use the software without first logging in using a 2-step verification process. KeyWhere takes the security of your data very seriously and takes any and all steps to ensure the integrity and safety of the information within the systems.